Not sure what to say when calling in sick? You’re not alone—and we’re here to help. Whether it’s a sudden illness, mental health day, or just a personal emergency, finding the right words can feel stressful.
This site gives you professional, polite, and realistic scripts for every kind of sick day situation. No guilt. No awkward pauses. Just confidence and clarity when you need time off.
Discover how to communicate with your boss the smart, respectful way. Let’s make sick days simpler.
Keep it Simple and Straightforward
The key to calling in sick is simplicity. You don’t need to over-explain or provide unnecessary details. Keep the message clear and to the point, letting your employer know you’re unable to come in.
What to say:
- “Hi [Manager’s Name], I’m feeling unwell today and won’t be able to make it to work. I will keep you updated on my condition.”
- “Hello, I wanted to let you know I’m not feeling well and will need to take a sick day.”
What not to say:
- Avoid overly detailed health information like “I’m throwing up every few hours” or “I have a bad headache, and I’m sure it’s from stress.” Keep it professional!
Give a Reason
It’s always a good idea to offer a brief explanation. However, your employer doesn’t need all the details about your illness. A simple statement is sufficient.
What to say:
- “I have a cold, and I need to rest today.”
- “I’m dealing with a stomach bug and will take the day off.”
What not to say:
- Don’t overshare about personal issues like “I caught the flu from my cousin” or “I can’t stop sneezing.” Keep the focus on your ability to work.
Offer a Plan for Work Responsibilities
While you’re taking time off, it’s helpful to offer to assist in other ways, if possible. It shows responsibility and consideration for the work that needs to be done.
What to say:
- “I’ll check my emails periodically to ensure I don’t miss anything urgent.”
- “I’ve already let [Colleague’s Name] know about the meeting today, and they’ll take care of it for me.”
What not to say:
- Avoid making unrealistic promises like “I’ll be back in an hour” or “I’ll finish all my tasks from home later.” Be honest about what you can realistically do while you’re sick.
Timing is Key
Call in as early as possible to give your employer time to adjust. This shows professionalism and respect for your workplace.
What to say:
- “I’m letting you know as soon as possible that I’m unwell today. I hope to be back tomorrow.”
- “I’m sorry for the late notice, but I woke up feeling ill and need to take the day off.”
What not to say:
- Don’t wait until the last minute to call. If you know in advance that you won’t be able to make it in, don’t delay.
Be Professional and Respectful
When you’re calling in sick, maintain a polite and respectful tone. Your tone can go a long way in ensuring the conversation is taken seriously.
What to say:
- “I appreciate your understanding. I will keep you updated on my recovery.”
- “Thanks for your consideration. I’ll follow up with any updates if needed.”
What not to say:
- Avoid sounding too casual or dismissive. Phrases like “I just don’t feel like coming in today” can sound unprofessional, even if you’re being truthful.
What to Do if You’re Uncertain About Your Health
If you’re not sure whether you’re too sick to work, it’s better to err on the side of caution and take the day off. You can always update your manager once you’re feeling better.
What to say:
- “I’m not feeling well and I think it’s best if I take the day to rest. I’ll let you know how I’m feeling later.”
- “I’m not sure how long I’ll need, but I’ll keep you posted about my recovery.”
What not to say:
- Don’t say, “I’m probably fine, but I just wanted to let you know,” if you’re unsure whether you should take the day off. It’s better to take a sick day than risk pushing yourself too hard.
Final Thoughts
When you call in sick, it’s important to be clear, concise, and respectful. A short message, offering a brief reason for your absence, a plan for your responsibilities, and a polite tone can help maintain your professionalism.
Remember, it’s not just about what to say when you call in sick, but also how you say it—your honesty and communication will help keep the work environment running smoothly.
